NEPCAM TRUST AID FUND (NEPCAM) is pleased to present its child protection policy. The policy has been developed in order to provide a clear framework for managing and reducing risks of child abuse by persons engaged in delivering NEPCAM program activities.

 

The policy applies to all members of the NEPCAM management team, our overseas business partners and any sponsor who has contact with children through NEPCAM. Queries about the policy should be directed to NEPCAM's Child Protection Officer (CPO) on This e-mail address is being protected from spambots. You need JavaScript enabled to view it. .

Contents

Executive Summary

Scope

Chapter 1 - The Challenge

Chapter 2 - The Policy

2.1 Goal

2.2 Guiding Principles

2.3 Implementation within NEPCAM

2.4 Responsibilities of NEPCAM supporters

2.5 Further information

Attachments

1.     Child Protection Code of Conduct

2.     Relevant Australian legislation

3.     Australian Federal Police

Abbreviations and Glossary

Executive Summary

This child protection policy articulates NEPCAM’s zero tolerance approach to child abuse and child pornography. It provides a framework for managing and reducing risks of child abuse by persons engaged in delivering NEPCAM's program activities.


The policy’s overall goal is to protect children from abuse of all kinds in the delivery of NEPCAM's program activities.


The policy follows four guiding principles:

1.         Zero tolerance of child abuse.
2.         Recognition of children’s interests.
3.         Sharing responsibility for child protection.
4.         Use of a risk management approach.

 

Under this policy, NEPCAM is enhancing its approach to child protection through risk assessment and risk management procedures for program activities by providing training and clear procedures on child protection matters to all members of its management team, overseas business partners and those sponsors who come into contact with children through the NEPCAM organisation.


In line with the guiding principle of sharing responsibility for child protection, NEPCAM's management team, overseas business partners and its sponsors must meet AusAID’s child protection compliance standards. This policy is supported by additional documentation.

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Scope

The policy applies to:

  • The NEPCAM management team
  • NEPCAM's Overseas Business Partners
  • All sponsors who come into contact with children

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Chapter 1 – The Challenge

Across the world in 2002, 150 million girls and 73 million boys under 18 experienced forced sexual intercourse or other forms of sexual violence1. Every year some 1.2 million children are trafficked into exploitative work, many of them into commercial sexual exploitation2. Orphaned, displaced, homeless and abandoned children are particularly vulnerable to sexual exploitation and abuse, as are children with disabilities3. Children are also highly vulnerable during emergency and disaster situations (natural or conflict based), because they are often separated from their parents and other caregivers who would normally protect them from harm4.


Child sex offenders may seek employment in children’s organisations or may volunteer to work in remote or vulnerable communities. They may also move from developed countries to developing countries due to heightened awareness, tougher laws and more rigorous screening processes in developed countries. Sex offenders may seek opportunities to perpetrate child abuse through paid or unpaid employment with organisations implementing development activities in circumstances that make children inherently vulnerable to such risks.


The risk of child abuse is elevated when overseas aid activities bring aid workers into regular contact with children (for example, in disaster responses, primary and secondary education activities, women’s refuges and some health, infrastructure and human rights activities).


As Australia’s overseas aid contributions rise, it is essential to ensure that risks of child abuse associated with aid delivery are managed effectively. It is also vital that organisations remain alert to child protection issues and have the capacity to manage them effectively.

  • World Health Organization 2006. Global Estimates of Health Consequences due to Violence Against Children. A background paper for the United Nations Secretary-General’s Study on Violence against Children.
  • International Labour Organization 2002. The end of child labour: within reach. Global report.
  • World Health Organization 2006. World Report on Violence against Children.
  • Paulo Sérgio Pinheiro 2006. Report of the independent expert for the United Nations study on violence against children.

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Chapter 2 - The Policy

2.1 Goal

The overall goal of this policy is to protect children from abuse of all kinds, in the delivery of NEPCAM's program of activity.


The policy outlines practical steps to increase NEPCAM's capacity to manage and reduce risks of child abuse associated with the delivery of NEPCAM's program activities. While it is not possible to eliminate risk entirely, much can be done to reduce opportunities for child abuse.

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2.2 Guiding Principles

The child protection policy is guided by four principles:

  • Zero tolerance of child abuse: Child abuse is not tolerated by NEPCAM, nor is possession of or access to child pornography. NEPCAM actively manages risks of child abuse associated with delivering its program activities and trains its committee members, overseas business partners and all sponsors who come into contact with children through the NEPCAM organisation, on their obligations. NEPCAM will not knowingly engage with, directly or indirectly, anyone who poses an unacceptable risk to children nor associate with any individual or organisation that does not meet NEPCAM's child protection compliance standards in their operations and activities.
  • Recognition of children's interests: Australia is a signatory to the United Nations Convention on the Rights of the Child, and NEPCAM is committed to upholding the rights and obligations of the convention. NEPCAM recognises that some children, such as children with disabilities and children living in areas impacted by disasters (natural or conflict based), are particularly vulnerable.
  • Sharing responsibility for child protection: To effectively manage risks to children, NEPCAM requires the active support and cooperation of all personnel engaged in implementing NEPCAM’s program activities. All personnel must meet the terms of this child protection policy and will be held accountable, for complying with it.
  • Use of risk management approach: While it is not possible to eliminate all risk of child abuse, careful management can reduce the incidence of child abuse associated with aid activities. This policy introduces risk assessments and treatments for a range of recognised risks to children.

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2.3 Implementation within NEPCAM

 

Ensure coordinated policy implementation

To ensure coordinated implementation of the policy, NEPCAM has a Child Protection Officer (CPO). The CPO's responsibilities include promoting child protection throughout the organisation, coordinating and providing training and procedures for the NEPCAM management team, overseas business partners and all sponsors who come into contact with children through the NEPCAM organisation. The CPO is also responsible for monitoring internal and external policy compliance and coordinating policy reviews. The CPO also serves as the central contact point for enquiries (internal and external) about child abuse and child protection.

 

Increase awareness of child protection issues

A key step in reducing risks to children when delivering program activities is to increase awareness of risks and how to manage them. NEPCAM management team receive training on child protection issues and on their obligations under the policy, including mandatory reporting of concerns or allegations of abuse. Training is provided upon induction and before they travel overseas to conduct work on behalf of NEPCAM. Training is also provided to key personnel attached to NEPCAM's overseas business partners. NEPCAM sponsors who request contact with children associated with NEPCAM are screened, trained, provided with procedures and are escorted during meetings by staff attached to NEPCAM's overseas business partners.

All sponsors who request contact with children associated with NEPCAM must first sign a Child Protection Code of Conduct (Refer to Attachment 1) and undergo a National Police Check with the AFP (Refer to Attachment 3).

 

Strengthen internal recruitment and screening processes

NEPCAM's processes employ stringent screening measures to ensure that inappropriate persons are not allowed access to children associated with the organisation. These include an Australian Federal Police (AFP) National Police Check (Refer to Attachment 3) on all personnel engaged by NEPCAM before they are provided with access to children associated with the organisation. NEPCAM will continue to evaluate and improve these processes.

 

Enhance internal procedures for handling complaints relating to child abuse

NEPCAM has internal procedures for handling complaints related to child abuse, including child pornography. The procedures outline obligations and responsibilities for reporting on and managing concerns about inappropriate behaviour. It is mandatory for members of the NEPCAM management team and their overseas business partners to report to the NEPCAM Child Protection Officer immediately any concerns relating to child abuse and child pornography by anyone covered by the policy. If the NEPCAM Child Protection Officer is the cause for concern then the NEPCAM Chief Executive Officer or the Australian Federal Police will be informed.

 

Ensure appropriate use of communication systems

NEPCAM's guidelines on appropriate use of its communication systems cover child pornography. Using any system to access child pornography is inappropriate and will be dealt with promptly, including reporting to relevant law enforcement agencies, as appropriate.

 

Incorporate child protection strategies into risk management procedures

Under this policy, risks of child abuse are now assessed as part of the initial risk assessment for program activities. Procedures have been developed to ensure these risks are assessed efficiently and that effective risk management strategies are in place. Risks to children identified during initial risk assessments are managed throughout program activity implementation.

 

Ensure risks to children are managed in disaster situations

NEPCAM recognises that children living in areas impacted by disasters (natural or conflict based) are particularly vulnerable. All personnel implementing NEPCAM disaster response activities must comply with the policy's child protection compliance standards. Risks to children must always be considered when developing disaster response activities.

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2.4 Responsibilities of NEPCAM Supporters

 

Responsibilities

NEPCAM is committed to the welfare of children and their protection from abuse and exploitation. This commitment is spelled out in the NEPCAM Child Protection Policy and Article 19 of the UN Convention of the Rights of the Child (1989). Every person who engages in the work of NEPCAM, including the NEPCAM management team, sponsors and our overseas business partners, share in the responsibility to take every precaution to protect the children and families we serve and to follow the procedures laid down in this policy.

 

Pre-existing measures by AusAID which apply to NEPCAM

AusAID has measures in place to reduce the risk of inappropriate behaviour by personnel engaged in NEPCAM activities. Under current arrangements, AusAID can require a person to remove themselves from their engaged work with NEPCAM. AusAID will exercise this right when it considers that the relevant member poses an unacceptable risk to children’s safety or wellbeing and NEPCAM has not taken adequate steps to deal with that risk. It is noted that there will almost always be an unacceptable risk if the person has been convicted of a criminal offence relating to child abuse.

AusAID also requires NEPCAM to inform AusAID of changes in the circumstances of any person engaged by NEPCAM that may affect its assessment of that person. This includes being arrested for, or convicted of, criminal offences relating to child abuse, or for accessing or possessing child pornography. AusAID may require the person under formal investigation to be suspended from their responsibilities with NEPCAM during the investigation.

 

New child protection compliance standards for NEPCAM

To ensure that NEPCAM understands and acts on their obligations for managing risks to children, AusAID has introduced new mandatory child protection compliance standards (Please refer to AusAID Child Protection Policy). These standards apply to all personnel who are engaged by NEPCAM to perform any responsibility on behalf of NEPCAM. AusAID reserves the right to conduct random audits of NEPCAM's compliance with the standards, including requesting documentary evidence.

AusAID’s child protection compliance standards require NEPCAM to develop their own child protection code of conduct and to ensure all personnel agree to it and abide by it.

As part of the policy, AusAID has also revised its tendering processes. Now NEPCAM must obtain criminal record checks for personnel who will be working with children. NEPCAM must also now allow AusAID to sight the police clearance certificates of all personnel nominated in their tender for positions working with children, before contract signature. AusAID reserves the right to terminate contract negotiations if any police clearance certificates are not provided to AusAID for sighting. AusAID also reserves the right to require replacement of any proposed personnel whom AusAID believes to pose an unacceptable risk to children’s safety or wellbeing. AusAID recognises that in limited instances it may prove impossible to obtain a reliable criminal record check and will take this into account during selection processes.

 

Child Imagery

In order to help protect the privacy, dignity and personal safety of every sponsored child, NEPCAM has developed the following guidelines in line with AusAID's Child Protection Policies.

Displaying photos of your sponsored child: Sponsoring a child is a wonderful experience and one we encourage you to share with loved ones. You're welcome to display photos of your sponsored child at your home or personal space at work/business to share your experience of helping a child in need.

Copying photos of your sponsored child: NEPCAM is required by law and by our own policies to limit the distribution of information and images of sponsored children. As a child sponsor, you may enlarge a photo of your sponsored child to display it at home or your personal space at work/business, along with basic personal information (name, age and country only), but you'll need our written permission, which you can request by contacting us.

Online publishing and emailing photos of your sponsored child: Emailing and publishing photos and personal information of your sponsored child online creates risks to the privacy, dignity and personal safety of the child. We ask you not to place your sponsored child’s photo and/or personal information (age, last name, geographical location, health, education or other) on a website (internet or intranet) or email it to others. Please refer to our webpage - Taking Photographs

 

NEPCAM website and child protection

NEPCAM is committed to protecting the security, privacy, and dignity of the children whose parents, guardians and community leaders have graciously allowed them to be a part of our child sponsorship programs. The policies below describe how we protect children in relation to the web sponsorship process.

Child Security: Children have the right to be completely secure from the fear or reality of any potential abuse (either physical or emotional) resulting from an inappropriate contact by a sponsor or any other person.

NEPCAM will only release limited information about the children. We don't include last names, community names or locations, or any other information that might identify the location of the child. We intentionally withhold this information until after the identity of the sponsor is verified.

By agreeing to become a child sponsor, they also agree not to attempt to contact a sponsored child, his or her family or community members, in any manner other than that prescribed and permitted by NEPCAM. Telephone calls, emails or unplanned visits to the child's residence and community are not allowed by any NEPCAM sponsor. Letters and packages can be sent by post, and guidance is provided in relation to what material can be mailed to the child. All letters and packages are first screened by NEPCAM staff under the guidance of the NEPCAM Child Protection Officer. Please refer to our webpage - Contact your sponsored child

Website - Child Privacy: We take potential misuse of child photographs on the web very seriously. Children and their families must be assured that NEPCAM is protecting the integrity of the information about them that they've given us, including photographs. Privacy also demands that children, their families and communities be shielded from any potential inappropriate contact from sponsors or others.

That's why NEPCAM does not allow downloading, copying, or replicating photos or other information relating to children and their communities on our website without our prior written permission. Child profiles are presented for the purpose of conveying appropriate information about the sponsorship relationship, and are not to be distributed. Please refer to our webpage - Website Content

Child Dignity: The lives of children, their families, and members of their community should be represented with accuracy and dignity. We consider the children we work with as our partners, working with us to help bring holistic transformation to communities living in poverty. We seek the full, informed consent of parents, guardians, and/or community leaders for a child's participation in our child sponsorship programs.

 

Emailing sponsored children and child protection

We do not personally know all our sponsors. To prevent a sponsored child receiving an ‘inappropriate’ email, all NEPCAM emails will be forwarded to This e-mail address is being protected from spambots. You need JavaScript enabled to view it. This e-mail address is being protected from spambots. You need JavaScript enabled to view it. where our NEPCAM Security Administrator, will first check the content of the e-mail before sending it to the child’s email address. We ask that you do not put any contact details whatsoever in your email – if you inadvertently do so, the NEPCAM Security Administrator will be obliged to remove them.

NEPCAM feels that it is important to ensure that the emails the children receive are always appropriate and that the sender’s address is also protected. When completing the email, the sponsor will clearly identify their child’s name and the sponsor’s name in capital letters in the heading. e.g. “To [NAME OF CHILD] from [NAME OF SPONSOR].”

Similarly, to avoid a sponsor sending an undesirable email directly to the child by reading his or her email address, all of the children’s emails will also be sent This e-mail address is being protected from spambots. You need JavaScript enabled to view it. This e-mail address is being protected from spambots. You need JavaScript enabled to view it. before they are forwarded to the sponsor.

In the return email from the child, the heading will be “To: [NAME OF SPONSOR] from [NAME OF CHILD].

 

Gender Equality

Gender equality means women and men have equal opportunities to realise their individual potential, to contribute to their country's economic and social development and to benefit equally from their participation in society. Gender inequality restricts a country's economic growth. Removing inequalities gives societies a better chance to develop. When women and men have relative equality, economies grow faster, children's health improves and there is less corruption. Gender equality is an important human right. While gains have been made, gender inequalities in health and education are still striking given that:

  • two-thirds of the 800 million people in the world who lack basic literacy skills are female
  • women hold an average of 19 per cent of seats in national parliaments in East Asia, and
  • half a million women die each year from complications during pregnancy - 99 per cent of them in developing countries.

Investments in women's and girls' education and health yield some of the highest returns of all development investments, including reduced rates of maternal mortality, better educated and healthier children and increased household incomes. Achieving gender equality extends beyond improving female health and education. It means:

  • access to economic resources
  • participation and leadership in decision making
  • respect for the human rights of women
  • an increased capacity to tackle gender inequalities.

These are the four interrelated factors that development investments need to address to advance gender equality. Strategies and targets need to engage women and girls more effectively, and the effectiveness of these strategies needs to be monitored.

Development results cannot be maximised without attending to the different needs, interests, priorities and roles of women, men, boys and girls, and the relations between them. Development programs cannot succeed without the participation and cooperation of all members of the community.

Gender and NEPCAM's Sponsorship Program: Gender equality is a guiding principle of NEPCAM and is integral to our aid policies, programs and initiatives.

NEPCAM's commitment means that women's and girls' views, needs, interests and rights shape the development agenda as much as men's and boys'. Women and men will participate in and benefit equally from the sponsorship program and development will support progress towards equality between women and men, boys and girls.

Policy framework: AusAID’s publication Gender Equality in Australia's Aid Program - Why and How, sets out guidelines for NEPCAM's aims to achieve through the aid program.

The goal of the policy is to reduce poverty by advancing gender equality and empowering women. By following these guidelines, NEPCAM aims to:

  • improve the economic status of women,
  • promote equal participation of women in decision making and leadership, including in fragile states and conflict situations,
  • improve equitable health and education outcomes for women, men, girls and boys, and
  • ensure gender equality is advanced in regional cooperation efforts.

Australia and the international community have learned important lessons about the operating principles that must underpin efforts to promote gender equality through aid. NEPCAM will work to:

  • strengthen partner ownership and support country-driven priorities on advancing gender equality,
  • engage with both men and women to advance gender equality,
  • strengthen accountability mechanisms to increase effectiveness, and
  • collect and analyse information to improve gender equality results.

Please refer to our webpage - Gender equality

 

Review child protection policy regularly

This policy will be reviewed every three years or earlier if warranted, and lessons learned incorporated into subsequent versions.

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2.5 Further Information

This policy should be read in conjunction with these documents as applicable:

Document

Source

Relevant to…

ACFID Code of Conduct

http://www.acfid.asn.au/code-of-conduct

Signatory NGOs

Organisation-specific child protection policies and codes of conduct

n/a

Executive, Overseas Business Partners and all sponsors who have contact with children through NEPCAM TRUST AID FUND

Legislation relevant to child protection

Attachment 3 to this policy

all stakeholders

 

AusAID Child Protection Policy

http://www.ausaid.gov.au/publications/pdf/child_protection.pdf

all stakeholders

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Attachments

Attachment 1

 

Child Protection Code of Conduct

I, ______________________________, a member of NEPCAM TRUST AID FUND (NEPCAM) agree that while supporting NEPCAM's program activities, I will read NEPCAM's Child Protection Policy and, by signing each page of this document, agree that I will meet the terms of the Child Protection Policy and that I agree I will be held accountable for complying with it.

During contact with children through NEPCAM program activities, I will:

  • treat children with respect regardless of race, colour, sex, language, religion, political or other opinion, national, ethnic or social origin, property, disability, birth or other status,
  • not use language or behaviour towards children that is inappropriate, harassing, abusive, sexually provocative, demeaning or culturally inappropriate,
  • not engage children in any form of sexual activity or acts, including paying for sexual services or acts, where under the law(s) applicable to the child (including Part IIIA of the Australian Crimes Act 1914 (Cwlth) as amended), the child is below the age of consent or the act(s) are an offence under relevant laws,
  • ensure that a member of NEPCAM's management team or a member of our overseas business partners or a person approved by a member of NEPCAM's management team is present when working in the proximity of children,
  • not invite unaccompanied children into my home or place of residence,
  • not sleep close to unsupervised children,
  • use any computers, mobile phones, or video and digital cameras appropriately, and never to exploit or harass children or to access child pornography through any medium (see also ‘Use of children’s images for work related purposes’),
  • refrain from physical punishment or discipline of children (excluding my own children),
  • refrain from hiring children for domestic or other labour,
  • comply with all relevant Australian and local legislation, including labour laws in relation to child labour,
  • immediately report concerns or allegations of child abuse to the NEPCAM Child Protection Officer ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it. ) or to the nearest member of NEPCAM's management team or any police officer

Signed:_____________________________ Date:__________________

 

 

Use of children’s images

I, ______________________________, a member of NEPCAM TRUST AID FUND (NEPCAM) agree that, while supporting NEPCAM's program activities:

  • before photographing or filming a child, assess and endeavour to comply with local traditions or restrictions for reproducing personal images,
  • before photographing or filming a child, obtain consent from the child or a parent or guardian of the child. As part of this I must explain how the photograph or film will be used,
  • ensure photographs, films, videos and DVDs present children in a dignified and respectful manner and not in a vulnerable or submissive manner,
  • ensure that children are adequately clothed and not in poses that could be seen as sexually suggestive,
  • ensure images are honest representations of the context and the facts
  • not place a photograph and/or personal information (age, last name, geographical location, health, education or other) of a sponsored child online, or on a website or e-mail it to others,
  • I understand that the onus is on me, as a person supporting NEPCAM's program activities, to use common sense and avoid actions or behaviour that could be construed as child abuse.

Signed:_____________________________ Date:__________________

 

 

Contacting NEPCAM TRUST AID FUND Children

I, ______________________________, a member of NEPCAM TRUST AID FUND (NEPCAM) agree that, while supporting NEPCAM's program activities, I will:

  • not contact any child sponsored by NEPCAM or any child associated directly or indirectly by NEPCAM in any way, without first contacting the NEPCAM Child Protection Officer (CPO)
  • after contacting the CPO, I will obey all instructions provided by the CPO
  • agree to forward all of my e-mails to: ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it. ) where our NEPCAM Security Administrator will first check the content of the e-mail before sending it to the child’s email address
  • agree that, when completing the email, I will clearly identify their child’s name and the sponsor’s name in capital letters in the heading. e.g. “To [NAME OF CHILD] from [NAME OF SPONSOR]”
  • agree to forward all of my letters to the NEPCAM Mail Distributer (Christine Barber, 1/43 Australia Avenue, Umina, NSW 2257) where she will first check the content of the mail before sending it to the child
  • agree that, when I am in contact with any child sponsored by NEPCAM or any child associated directly or indirectly by NEPCAM in any way, I will not provide that child or receive from the child any information which will allow us to contact each other either directly or indirectly.

Signed:_____________________________ Date:___________________

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Attachment 2

Relevant Australian legislation includes:

a. Crimes Act 1914 Part IIIA (Child Sex Tourism). Under this Act, it is a crime for Australians to engage in, encourage, or benefit from sexual activity with persons under 16 years of age while overseas. The law provides for penalties of up to 17 years imprisonment and up to $561 000 in fines for companies.

b. Criminal Code Act 1995, Division 474 (Telecommunications Offences, Subdivision C). This Act provides for a penalty of 10 years imprisonment for possession of child pornography depicting a person under 18 years of age, and up to 15 years imprisonment for online grooming of a person under16 years of age.

 

State or Territory

Legislation

 

New South Wales

Children and Young Persons (Care and Protection) Act 1998

Victoria

 

Children, Youth and Families Act 2005& Child Wellbeing and Safety Act 2005

Queensland

 

The Child Protection Act 1999

Western Australia

 

Children and Community Services Act 2004

South Australia

 

Children’s Protection Act 1993

Tasmania

 

Children, Young Persons and

Their Families Act 1997

 

Australian Capital Territory

 

Children and Young Persons Act 1999

 

Northern Territory

 

The Community Welfare Act

 

 

Local legislation

Cambodia and Nepal have legislation pertaining to illegal child abuse. When working in-country, NEPCAM personnel implementing program activities are required to abide by local legislation, including labour laws with regard to child labour.

 

Instrument

Source

 

The United Nations Convention on the Rights of the Child

www.unicef.org/crc

 

Optional Protocol to the United Nations Convention on the Rights of the Child on the sale of children, child prostitution and child pornography

http://www2.ohchr.org/english/law/crc-sale.htm

 

Optional Protocol to the United Nations Convention on the Rights of the Child on the involvement of children in armed conflict

www.unhchr.ch/html/menu2/6/protocolchild.htm

 

Geneva Declaration of the Rights of the Child ILO Convention 182 Concerning the Prohibition and Immediate Action for the Elimination of the Worst Forms of Child Labour

www.ilo.org/ilolex/english/convdisp1.htm

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Attachment 3

Australian Federal Police

National Police Check

NEPCAM's processes employ stringent screening measures to ensure that inappropriate persons are not allowed access to children associated with the organisation. These include an Australian Federal Police (AFP) National Police Check.

 

Procedure for conducting a National Police Check

All personnel engaged by NEPCAM, including members of the NEPCAM management team and all sponsors who come into contact with children through the NEPCAM organisation, are required to request an AFP National Police Check for an individual (Code 28) before contact with the children takes place.

 

Application Forms

The application form, used for all National Police Check applications, is available at the below link:

National Police Check application form (PDF, 190kB)

 

Application Forms Completion Guide

Please refer to the AFP Application Form Completion Guide for conducting a National Police Check. The following requirements must be met when submitting an AFP National Police Check. Failure to meet the required standards will result in the form being returned for amendment.

  • All applicants are to complete Section 4 of the form by authorising the certificate to be forwarded to:

NEPCAM TRUST AID FUND (CPO)

PO Box 424

Belrose NSW 2085

  • There is no requirement for applicants to submit to a fingerprint examination.
  • Do not send original identification documents with your application – please supply copies only
  • Please do not send cash
  • Applications with incorrect amounts will be returned - the correct feeis that which is required for an application for an individual
  • A copy of an Australian driver's licence or other acceptable identification (passport, full birth certificate, marriage certificate) must accompany the application. Non photographic id is to be certified
  • Ensure all the necessary details have been completed and the form is signed and dated
  • Check that you meet the requirements noted above
  • Please note Parental Consent will be required if the applicant is under 18 years of age
  • Read the general information section in the Application Form
  • Make sure you understand the Spent Convictions Scheme and how it applies to your application
  • Complete all sections in black pen using BLOCK LETTERS in the boxes
  • All previous or other names by which you are known or have been formerly known, including maiden name, must be listed in full on the form or on an enclosed additional sheet
  • Check the Date of Birth and ensure it is the correct year
  • Please ensure that all the necessary details have been completed and the forms are signed
  • The form must be submitted no more than three months after being signed by the applicant
  • Mark the appropriate check boxes with a cross (X)
  • Any attachments with additional information must be signed by the applicant
  • Do not send the Application Completion Guide to the AFP. Please retain these for your reference
  • Ensure all paperwork, application, payment, and identification is securely attached
  • Make the cheque or money order payable to the Australian Federal Police
  • The cheque must be from an Australian bank or be affiliated with an Australian bank
  • Correct payment (fee) must be included with all applications - the correct fee should be for an application from an individual
  • Do not include self-addressed stamped envelopes for return of certificates. These will not be used nor returned.
  • Check that you have enclosed the correct fee for a Code 28 Application. Please note that any application received with an incorrect fee enclosed will be returned to the applicant for correction and will need to be resubmitted for processing
  • Post all applications to:

Australian Federal Police,

Criminal Records

Locked Bag 8550

CANBERRA CITY ACT 260

 

Processing times

The current processing time for a routine National Police Check is approximately 15 working days from the date received by Criminal Records. Please be aware that processing times for National Police Checks may vary as the AFP is reliant on other police jurisdictions for some information.

We also recommend that you allow sufficient time for processing and return by postal services before making enquiries regarding your application.

 

Provision of false or misleading information

You are asked to certify that the personal information you have provided on the completed application form is correct. If it is subsequently discovered, for example as a result of a check of police records, that you have provided false or misleading information, it may be reported by the AFP.

It should be noted that the AFP does not assess or adjudicate your application but merely provides information to the prospective employer/authority to assist them in assessing your suitability.

 

Disputed record enquiries

If you believe the information provided on your National Police Certificate is incorrect or inaccurate in any detail please complete a Disputed record form. If you have any additional information or documents supporting your enquiry they should be attached to enable the AFP to more accurately assess your application. AFP may require comparison fingerprints to resolve some disputes. In such instances applicants will be notified.

 

Privacy Statement

The Privacy Commissioner is responsible for ensuring the protection of private information relating to individuals. This includes investigating instances where information has been released improperly or incorrectly. An individual who believes the standards dealing with disclosure and use of old conviction information have been breached may apply to the Privacy Commissioner for an investigation of the matter. The telephone number is 1300 363 992.

 

Contact AFP

Criminal Records - National Police Check

AFP Criminal Record

Locked Bag 8550

CANBERRA CITY ACT 2600

Ph:(02) 6202 3333

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Abbreviations and Glossary

ACFID - Australian Council for International Development

CPO - Child Protection Officer

NGO - Non-Government Organisation

Child - (plural ‘children’) In accordance with the United Nations Convention on the Rights of the Child, ‘child’ means every human being below the age of 18 years unless under the law applicable to the child, majority is attained earlier.

Child abuse - All forms of physical or mental violence, injury or abuse, maltreatment or exploitation, including sexual abuse.

Child protection - An activity or initiative designed to protect children from any form of harm, particularly arising from child abuse or neglect.

Child pornography - In accordance with the Optional Protocol to the Convention on the Rights of the Child, ‘child pornography’ means ‘any representation, by whatever means, of a child engaged in real or simulated explicit sexual activities or any representation of the sexual parts of a child for primarily sexual purposes.’ For further information regarding child pornography offences, refer to the Criminal Code Act 1995.

Child-Sex Tourism - The sexual exploitation of children by men or women who travel from one place to another, usually from a richer country to one that is less developed, and there engage in sexual acts with children. For further details, refer to the Crimes Act 1914 Part IIIA (Child Sex Tourism).

Criminal Record Check - A check of an individual’s criminal history record. In Australia, national criminal record checks are available through state and territory police departments. They take around 20 working days. The type of employment should be specified as ‘overseas employment.’ Overseas, different checking procedures apply in each country and may take six weeks or longer. Individuals need to give their consent to a criminal record check and should be informed of the purpose for which the resulting police clearance certificate will be used, including sighting by AusAID.

Online grooming - The act of sending an electronic message with indecent content to a recipient whom the sender believes to be under 16 years of age, with the intention of procuring the recipient to engage in or submit to sexual activity with another person, including but not necessarily the sender. For further details, refer to the Criminal Code Act 1995, Division 474 (Telecommunications Offences, Subdivision C).

Personnel - Personnel either employed by an organisation, or engaged by an organisation on a sub-contract basis, or engaged by an organisation on a voluntary or unpaid basis.

Police Clearance Certificate - The certificate showing the results of a criminal record check, issued by the police or other authority responsible for conducting such checks

Working with children - Working in a position that involves regular contact with children, either under the position description or due to the nature of the work environment

Particularly vulnerable children - Children who are particularly vulnerable to abuse, such as children with physical and mental disabilities, homeless children, child sex workers and children impacted by disasters

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